Procurement

It is a compliance requirement to follow the University Procurement Policy when procuring goods and services using sponsored funds. Appendix B of the Procurement Policy gives a high-level table summarizing purchasing procedures for standard purchases.

Below are the three main ways in which you can procure or pay for University related expenses.

Buy-to-Pay (B2P) (Preferred)	Pcard	Corporate Card
Event Invoices/contracts Equipment purchases Research supply purchases Office supplies Visa renewals Non-Employee travel reimbursement Note: B2P is encouraged where the vendor exists in the system and the requester should make best efforts to invite/add the vendor to the system	Airgas leases, rentals, regular gas Amazon purchases Amazon prime membership Conference registration/Membership fees FedEx Eton monthly billing Azenta monthly billing Newegg Local business meals Lab meeting food Break room supplies Note: Pcard is used for emergency after office hour purchases and vendors that only accept credit cards	Travel mainly Large sum items not accommodated via B2P/Pcard such as eBay purchases Note: Corporate card is mainly for travel and the last option for other items if B2P and Pcard is not an option

Buy-to-Pay (B2P)

(Preferred)

Pcard

Corporate Card

Note: B2P is encouraged where the vendor exists in the system and the requester should make best efforts to invite/add the vendor to the system

Note: Pcard is used for emergency after office hour purchases and vendors that only accept credit cards

Note: Corporate card is mainly for travel and the last option for other items if B2P and Pcard is not an option