Booking Travel

The preferred and most convenient way to book your travel is through one of Harvard’s preferred agencies. They are able to take advantage of University discounts negotiated with preferred travel partners. If you book through BCD Travel, you can charge air tickets directly using a Harvard 33 digit billing code contact your lab administrator for details. Our preferred agencies are available 24/7/365 to assist you before and during your travel – especially convenient when dealing with unexpected travel events.

Preferred Travel Agencies – The agents at BCD Travel, Egencia, The Travel Collaborative, OTT Travel, HTT Travel and Protravel International can help you with all your air, car and hotel reservations. Learn more
If travel is booked through any online booking site such as Travelocity, Orbitz e.t.c. you must ensure that your flight complies with the Fly America Act or Open Skies Agreement.

Preferred Airlines – Reservations must be made through one of Harvard’s preferred agencies to receive discounts. Take advantage of discounts the University has negotiated with USAirways, American, Jet Blue, Delta Airlines, Air France and more. Make a reservation

Amtrak – Amtrak tickets can be purchased through any of Harvard's preferred Travel Agencies. Learn more

Car Rentals – Harvard has negotiated discounts with Enterprise / National (corp. ID: XZHARVB) and Hertz (corp. ID: CDP -31570). Learn more

Hotel ReservationsBook standard rooms at recommended hotels. The University is a member of Club Quarters, private hotels available to employees and guests of member organizations, located in major metropolitan cities. Harvard also has a chain wide agreement with Starwood Hotels. Harvard employees can receive a discount of 20% off the Best Available Rate by using Harvard’s SET number -17885. Find Harvard discounted hotels

Remember to retain ALL itemized meal, travel and passenger ticket receipts for timely reimbursement.

Book your travel early to take advantage of any available discounts.

Missed your flight or connection? If you booked through a Harvard Preferred agency they provide 24/7/365 assistance.

Consult the FAA website www.faa.gov/passengers/ for travel advisories and lists of permitted or prohibited items, carry-on information etc.

For foreign travel advisories visit the state department website.

Harvard provides assistance with medical and other emergencies through Harvard Travel Assist. Additional information is available at www.traveltools.harvard.edu.