#  Procurement 

 



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It is a compliance requirement to follow the [University Procurement Policy](https://policies.fad.harvard.edu/procurement) when procuring goods and services using sponsored funds. [Appendix B of the Procurement Policy](https://policies.fad.harvard.edu/sites/hwpi.harvard.edu/files/fad_policies/files/procurement_policy_appendix_b.pdf?m=1692972762) gives a high-level table summarizing purchasing procedures for standard purchases.

Below are the three main ways in which you can procure or pay for University related expenses.

Sort**Buy-to-Pay (B2P)**

**(Preferred)**

**Pcard****Corporate Card**- Event Invoices/contracts
- Equipment purchases
- Research supply purchases
- Office supplies
- Visa renewals
- Non-Employee travel reimbursement

**Note:** B2P is encouraged where the vendor exists in the system and the requester should make best efforts to invite/add the vendor to the system



- Airgas leases, rentals, regular gas
- Amazon purchases
- Amazon prime membership
- Conference registration/Membership fees
- FedEx
- Eton monthly billing
- Azenta monthly billing
- Newegg
- Local business meals
- Lab meeting food
- Break room supplies

**Note:** Pcard is used for emergency after office hour purchases and vendors that only accept credit cards



- Travel mainly
- Large sum items not accommodated via B2P/Pcard such as eBay purchases

**Note:** Corporate card is mainly for travel and the last option for other items if B2P and Pcard is not an option